Microsoft Outlook Archives | Ricmedia PC Help

Setup Outlook 2013 to access Hotmail via ActiveSync

[youtube=https://www.youtube.com/watch?v=i4g5gAVKRM4]

Today I will show you how to set up Microsoft Outlook 2013 to access your Hotmail or Outlook.com account via Exchange ActiveSync. It’s a very easy process and all you’ll need is your Hotmail email address, password, a pen and paper.

Watch the video above or follow the text guide below.

Setup Outlook to access Hotmail via Exchange ActiveSync

Open Outlook 2013 and…
1. For a new, never before setup Outlook 2013:
  1. The Welcome to Outlook 2013 screen should now be open click Next >
  2. Select Yes to the Do you want to set up Outlook to connect to an email account? option, then click Next >
2. For a previously setup Outlook 2013 (ie. you are adding an email account as well as an existing one):
  1. Click the File tab, then click the Info menu item (left pane) then click the + Add Account button
The Auto Account Setup screen should now be in-view
Select the Manual setup or extra server types option and click Next >
Select the Outlook.com or Exchange ActiveSync compatible service option on the Choose service screen, then click Next >
Enter your details into the Server Settings screen as follows:
1. Your Name: [enter your name]
2. Your E-mail: [enter your email address]
3. For Mail server: field, enter s.outlook.com
4. User Name: [enter your full email address ie. yourname@hotmail.com]
5. Password: [enter your email password] & leave the Remember password box checked
6. For Mail to keep offline slider, leave at default of 1 month (recommended)
Click the Next > button
Outlook will now attempt to logon to the Exchange ActiveSync server
If Outlook is successful, you will a green tick, click the Close button on the Test Account Settings popup
You should now see the You’re all set! screen, click Finish and you’re all done
If Outlook was unsuccessful (red cross) double-check your settings and if needed, go through this guide again

Setup Outlook to access Hotmail via POP3

[youtube=https://www.youtube.com/watch?v=GJKAtF0hkjI]

Today I will show you how to set up Microsoft Outlook 2007-2010-2013 to access your Hotmail or Outlook.com account via POP3 so you can keep local copies of all your emails. It’s a pretty straight-forward process too and all you’ll need is your Hotmail email address, password, a pen and paper.

You may also need to visit my guide about "550 5.3.4 Requested action not taken; We noticed some unusual activity in your Hotmail account. To help protect you, we’ve temporarily blocked your account" error message if you are having trouble setting up an email app like Outlook to access your Hotmail account.

Watch the video above or follow the text guide below.

Setup Outlook to access Hotmail via POP3

Enable POP in Hotmail/Outlook.com

Open your browser and login to your Hotmail/Outlook.com account: http://www.hotmail.com/ or Outlook.com
Click the Hotmail Options icon at the top-right of the page
Click the Options menu item
Click the Connect devices and apps with POP link on the left-pane
In the POP heading select the Enable option
In the Deleting downloaded messages heading, select the Don’t let devices or apps delete messages from Outlook.com option
Click the Save button

Configure Outlook to access Hotmail via POP3

Open Outlook and…
1. For a new, never before setup Outlook 2007/2010/2013:
  1. The Microsoft Outlook 20xx Startup screen should now be open
  2. Click Next > then select Yes to the Would you like to configure an E-mail account? option, then click Next > again
2. For a previously setup Outlook 2007 (ie. you are adding an email account as well as an existing one):
  1. Click the Tools menu, then click Account Settings
  2. Now select the E-mail tab and click the New… button
  3. You should now see the Choose E-mail Service screen
  4. Select the Microsoft Exchange, POP3, IMAP, or HTTP option and click Next >
3. For a previously setup Outlook 2010 or 2013 (ie. you are adding an email account as well as an existing one):
  1. Click the File tab, then click the Info menu item (left pane) then click the + Add Account button
The Auto Account Setup screen should now be in-view
Select the Manually configure server settings or extra server types option and click Next >
1. For Outlook 2013, select the POP or IMAP option on the Choose service screen, then click Next >
2. For Outlook 2007 and 2010, leave the Internet E-mail option selected and click Next >
Enter your details into the Internet E-mail Settings screen as follows:
1. Your Name: [enter your name]
2. Your E-mail: [enter your email address]
3. For Account Type: option, choose POP3
4. For Incoming mail server: field, type pop-mail.outlook.com
5. For Outgoing mail server: field, type smtp-mail.outlook.com
6. User Name: [enter your full email address ie. yourname@hotmail.com]
7. Password: [enter your email password] & leave the Remember password box checked
8. Leave Require logon using Secure Password Authentication (SPA) box un-checked (important!)
9. Leave Test account settings by clicking the Next button box checked (recommended)
10. For Deliver new messages to: option, leave New Outlook Data File selected (recommended)
Click the More Settings… button, then select the Outgoing Server tab
Check the My outgoing server (SMTP) requires authentication box
Select the Use same settings as my incoming mail server option
Select the Advanced tab, then enter port details as follows:
1. Incoming server (POP3): 995
2. This server requires an encrypted connection (SSL): checked
3. Outgoing server (SMTP): 587
4. Use the following type of encrypted connection: TLS
5. Server timeout: 5 minutes
6. Leave other settings at defaults unless you require otherwise
7. Click OK to close the More Settings… window, then click Next > on the Internet E-mail Settings screen
Outlook will now attempt to logon to the incoming server, then send a test message to the outgoing server
If Outlook is successful at both, you will see 2 green ticks, click the Close button on the Test Account Settings popup
You should now see the Congratulations! screen, click Finish and you’re all done
If Outlook was unsuccessful (1 or 2 red cross) double-check your settings and if needed, go through this guide again

Setup Outlook to access Hotmail account via IMAP

[youtube=https://www.youtube.com/watch?v=-O6dJAPH3Fs]

Today I will show you how to set up Microsoft Outlook 2007-2010-2013 to access your Hotmail or Outlook.com account via IMAP so you can keep local copies of all your emails and access your email from any connected device. It’s a pretty straight-forward process too and all you’ll need is your Hotmail email address, password, a pen and paper.

Watch the video above or follow the text guide below.

Setup Outlook to access Hotmail via IMAP

Open Outlook and…
1. For a new, never before setup Outlook 2007/2010/2013:
  1. The Microsoft Outlook 20xx Startup screen should now be open
  2. Click Next > then select Yes to the Would you like to configure an E-mail account? option, then click Next > again
2. For a previously setup Outlook 2007 (ie. you are adding an email account as well as an existing one):
  1. Click the Tools menu, then click Account Settings
  2. Now select the E-mail tab and click the New… button
  3. You should now see the Choose E-mail Service screen
  4. Select the Microsoft Exchange, POP3, IMAP, or HTTP option and click Next >
3. For a previously setup Outlook 2010 or 2013 (ie. you are adding an email account as well as an existing one):
  1. Click the File tab, then click the Info menu item (left pane) then click the + Add Account button
The Auto Account Setup screen should now be in-view
Select the Manually configure server settings or extra server types option and click Next >
1. For Outlook 2013, select the POP or IMAP option on the Choose service screen, then click Next >
2. For Outlook 2007 and 2010, leave the Internet E-mail option selected and click Next >
Enter your details into the Internet E-mail Settings screen as follows:
1. Your Name: [enter your name]
2. Your E-mail: [enter your email address]
3. For Account Type: option, choose IMAP
4. For Incoming mail server: field, type imap-mail.outlook.com
5. For Outgoing mail server: field, type smtp-mail.outlook.com
6. User Name: [enter your full email address ie. yourname@hotmail.com]
7. Password: [enter your email password] & leave the Remember password box checked
8. Leave Require logon using Secure Password Authentication (SPA) box un-checked (important!)
9. Leave Test account settings by clicking the Next button box checked (recommended)
Click the More Settings… button, then select the Outgoing Server tab
Check the My outgoing server (SMTP) requires authentication box
Select the Use same settings as my incoming mail server option
Select the Advanced tab, then enter port details as follows:
1. Incoming server (IMAP): 993
2. Use the following type of encrypted connection: SSL
3. Outgoing server (SMTP): 587
4. Use the following type of encrypted connection: TLS
5. Server timeout: 5 minutes
6. Leave other settings at defaults unless you require otherwise
7. Click OK to close the More Settings… window, then click Next > on the Internet E-mail Settings screen
Outlook will now attempt to logon to the incoming server, then send a test message to the outgoing server
If Outlook is successful at both, you will see 2 green ticks, click the Close button on the Test Account Settings popup
You should now see the Congratulations! screen, click Finish and you’re all done
If Outlook was unsuccessful (1 or 2 red cross) double-check your settings and if needed, go through this guide again

Setup Outlook 2007-2010-2013 to access Gmail via IMAP

[youtube=https://www.youtube.com/watch?v=4215kUEpPrc]

This guide will show you how to setup Microsoft Outlook 2007, 2010 or 2013 to access your Gmail account via the IMAP protocol so you can sync all your emails with the server. It is a relatively straight-forward process too and all you need is your Gmail email address, password, a pen and paper.

UPDATE: Google are always changing their security requirements and recently Outlook (all versions) was affected, so if after following this guide you keep getting a password prompt, visit the Gmail article My client isn’t accepting my Gmail username or password and do two things (1) activate the Unlock Captcha and then (2) enable access from less secure apps. You should now be able to follow this guide and everything will work fine.

Watch the video above or follow the text guide below.

Setup Outlook to access Gmail via IMAP

Enable IMAP in Gmail

Open your browser and login to your Gmail account: http://mail.google.com/
Make sure you are in Standard View, not HTML View as these settings are unavailable in HTML/Basic view
Click the Gmail Settings icon at the top-right of the page
Click the Settings menu item
Click the Forwarding and POP/IMAP tab
In the IMAP Access heading select the following options:
1. Select: Enable IMAP
2. Select: Auto-Expunge on – Immediately update the server. (default) (recommended)
3. Select: Archive the message (default) (recommended)
4. Select: Do not limit the number of messages in an IMAP folder (default) (recommended)
Click Save Changes

Configure Outlook to access Gmail via IMAP

Open Outlook and…
1. For a new, never before setup Outlook 2007/2010/2013:
  1. The Microsoft Outlook 20xx Startup screen should now be open
  2. Click Next > then select Yes to the Would you like to configure an E-mail account? option, then click Next > again
2. For a previously setup Outlook 2007 (ie. you are adding an email account as well as an existing one):
  1. Click the Tools menu, then click Account Settings
  2. Now select the E-mail tab and click the New… button
  3. You should now see the Choose E-mail Service screen
  4. Select the Microsoft Exchange, POP3, IMAP, or HTTP option and click Next >
3. For a previously setup Outlook 2010 or 2013 (ie. you are adding an email account as well as an existing one):
  1. Click the File tab, then click the Info menu item (left pane) then click the + Add Account button
The Auto Account Setup screen should now be in-view
Select the Manually configure server settings or extra server types option and click Next >
1. For Outlook 2013, select the POP or IMAP option on the Choose service screen, then click Next >
2. For Outlook 2007 and 2010, leave the Internet E-mail option selected and click Next >
Enter your details into the Internet E-mail Settings screen as follows:
1. Your Name: [enter your name]
2. Your E-mail: [enter your email address]
3. For Account Type: option, choose IMAP
4. For Incoming mail server: field, type imap.gmail.com
5. For Outgoing mail server: field, type smtp.gmail.com
6. User Name: [enter your full email address ie. yourname@gmail.com]
7. Password: [enter your email password] & leave the Remember password box checked
8. Leave Require logon using Secure Password Authentication (SPA) box un-checked (important!)
9. Leave Test account settings by clicking the Next button box checked (recommended)
Click the More Settings… button, then select the Outgoing Server tab
Check the My outgoing server (SMTP) requires authentication box
Select the Use same settings as my incoming mail server option
Select the Advanced tab, then enter port details as follows:
1. Incoming server (IMAP): 993
2. Use the following type of encrypted connection: SSL (important!)
3. Outgoing server (SMTP): 587
4. Use the following type of encrypted connection: Auto
5. Server timeout: 5 minutes
6. Leave other settings at defaults unless you require otherwise
7. Click OK to close the More Settings… window, then click Next > on the Internet E-mail Settings screen
Outlook will now attempt to logon to the incoming server, then send a test message to the outgoing server
If Outlook is successful at both, you will see 2 green ticks, click the Close button on the Test Account Settings popup
You should now see the Congratulations! screen, click Finish and you’re all done
If Outlook was unsuccessful (1 or 2 red cross) double-check your settings and if needed, go through this guide again